Posts Tagged ‘photo documentation’

Top 10 Reasons Sharepoint Sucks for Photos

January 2, 2012

I talk to a lot of GC’s and Architects that use Sharepoint(tm) to store their photos. When I ask them why, their answers usually include something about security (a questionable claim in my mind; Are your needles secure, just because you know which haystack they’re in?) and company policy. Then the grumbling begins.

Here’s a breakdown of Sharepoint’s shortcoming’s as a photo management solution:

#10 Too much typing & clicking required – To file photos in way that provides any meaningful information later on (you know, when your really need them), Sharepoint requires you to spend time creating unique folders or typing LOTS of unique filenames. (e.g. ProgressLevel4DeckPrepour11032011.jpg, oh my)

#9 One-dimensional searching – If I need to verify the window flashing installation on ten different levels, it would be nice if I didn’t need to scroll through hundreds (thousands? millions?) of photos of rebar and framing on each and every one of those same ten levels.

#8 Picture Library doesn’t support sorting – Wouldn’t it be nice to have Excel-style sorting capabilities, while being able to simultaneously view the photos too?

#7 Can’t define a range of search values – How much quicker would it be if you could define a range of search values? E.g. Verifying the curtain wall anchors on the northeast corner of the top four floors.

#6 No comment – In the age of social media, is it too much to expect to be able to add comments to construction  photos?

#5 No sharing – Isn’t a tad bit ironic that there’s no built-in photo sharing in a solution that has “Share” in it’s name?

#4 Upside down? – Does your neck hurt from viewing upside down photos with no way to fix them without opening them in another application and then re-saving them?

#3 No rules – Usually, a 7-person team will adopt 7 different photo naming and filing conventions.

#2 Patient searching required  – “No Files Found” , is a painful phrase. How many times have you gotten this result repeatedly after struggling to come up with the right search criteria? An interactive search panel that allows for “tweaking” searches would be a real time saver.

#1 Starting from scratch – A new project means a blank slate and recreating your file names, folders and organization all – over – again.

Is there a better way? Most definitely the answer is yes.

Geedra vs Sharepoint

January 2, 2012
Photos on Geedra™ Photos on SharePoint™

Automated photo filing on Upload

Yes. Photos filed according to user profile, project profile, time, date and other data assigned by camera. No. User manually files photos by file and folder names.
Menu-driven, point-and-click photo tags Yes. No.
Construction-specific tags Yes. Tag types include: gridline, level, room number, camera orientation, multi-building designations, CSI division codes + text-based tags No – text based tags only.
Searching by single tag values Yes. No.[1]
Searching by multiple tag values Yes. No.[1]
Searching by a range of tag values Yes. No.
“Excel-style” photo sorting by tag value. Yes. No.[2]
Instant Search Experience (Search results appear as search criteria are entered) Yes. No.
Integrated Photo Sharing Yes. No. Share by email.
Integrated Report Builder Yes. No.
Photo-detail view Yes. Yes.
Individual photo comments journal. Yes. No.
Pre-defined comments menu Yes. No.
Hiding redundant photos Yes. No.
Automatic filtering of duplicate photos Yes. Even works when filename is changed. No.
Built-in photo rotation Yes. No.
Remote web access. Yes. Yes.
Cloud-based storage Yes. Office 365 only.
Seamless user experience from any Browser or Operating System Yes. No.[3]
iPad compatible Yes. Yes. (Separate app required)

[1] Requires extensive additional configuration and customization by administrator.

[2] SharePoint Picture Library views do not support column-based sorting.

[3] Certain features require Microsoft Windows and Office.

iPhone and iPad Photos in the Dark

December 23, 2011

If you have ever tried to capture a critical photo in low light with your iPhone(tm) or iPad(tm) you have experienced the devices’ shortcomings in low-light photos. With small lenses and no flash, iPhotos in these circumstances are grainy and generally poor quality when compared to even the most basic point-and-shoot cameras.

Now there’s a new new app called NightCap that allows you to adjust the exposure of your device’s camera with impressive results.

Photo-Shopped? Need a New Term

October 20, 2011

New advanced software allows for the placement of objects into photos with a completely authentic feel. Keep this in mind the next time you see photographic evidence and question the likelihood that what you are seeing is true.

Top 10 Tasks for Construction Superintendents

September 8, 2010
Stumbled upon this on the state of Washington Workforce Explorer site.  In reviewing this list, it occurred to me that jobsite photos and video should play a critical role in supporting most of these tasks. I have added comments next to each task (where appropriate) to specify the role that visual media can(should) play in performing the task.

If you’re not using photos in this manner, you should ask yourself why not.

Top 10 Tasks

  • Examine and inspect work progress, equipment, and construction sites to verify safety and to ensure that specifications are met. – Photos used to record progress and report conditions.
  • Read specifications such as blueprints to determine construction requirements and to plan procedures.
  • Estimate material and worker requirements to complete jobs. – Photo archives can provide visual references for similar jobs from the past.
  • Supervise, coordinate, and schedule the activities of construction or extractive workers. – Photos serve as a reference to confirm access, availability of materials and equipment.
  • Confer with managerial and technical personnel, other departments, and contractors in order to resolve problems and to coordinate activities. – Photos augment written and verbal communication and provide confirmation of resolution.
  • Coordinate work activities with other construction project activities. – As mentioned above, photos provide information on current site conditions.
  • Order or requisition materials and supplies. – Webcams and photos confirm receipt of materials, preventing over-ordering.
  • Locate, measure, and mark site locations and placement of structures and equipment, using measuring and marking equipment. – Photos used to augment measurements and markings.
  • Record information such as personnel, production, and operational data on specified forms and reports. – Photos augment written records and allow for forensic research of conditions not properly recorded.
  • Assign work to employees, based on material and worker requirements of specific jobs.

What’s the Problem?

July 21, 2010

Dude, what's your problem?

Ask a project manager or construction manager about their chosen strategy for jobsite photos and you’ll get strange conglomeration of solutions. The three most popular of which are:

  • Sitecams (aka webcams)
  • Photo Documentation Services
  • Shared Document Management Systems

That’s quite an eclectic list of solutions, which leads me to ask the following; If those are the solutions, what’s the problem? After all, each solution offers its own distinct benefits.

  • Sitecams – Constant monitoring of jobsite. Remote Access. Provides transparency for the public.
  • Photo Documentation Services – A trained set of eyes behind the camera for improved compliance.
  • Document Management Systems – A secure system for archiving photos taken by the project team.

Those are all very desirable benefits that any team would embrace. It seems that each solution attempts to deliver ground level information from the project site. However, they don’t deliver that information in a format that can be immediately evaluated, like data on a spreadsheet. Instead, each solution presents visual media (in the form of digital photos or video), which serve to both store and communicate ground level project information.

There is a cost associated with extracting information from visual media so that it can be converted into a usable format.  The information extraction cost* is low  during construction when the context and subtle details (aka “tribal knowledge”) are fresh in the minds of project team members-see chart below.  However, as construction ends, the project team disperses and memories fade, the extraction cost continues to rise until the project’s tribal knowledge evaporates for good.

In my next post I will propose an alternative solution for preserving ground level project information indefinitely.

(c) 2010 Geedra, LLC

*Examples of Information Extraction Costs – time spent searching for media, reviewing media images for relevant information, interviewing project team members for background information, corroborating design data or consulting reports with visual evidence, etc.